15 Ways to Say That You’re Adding Someone to an Email Chain

In the fast-paced world of email communication, the way you bring someone into a conversation speaks volumes. Using the right phrases can show email etiquette, keep your tone polite, and make your message sound professional—without sounding robotic. That’s where knowing the right expressions becomes a game-changer.

This article shares 15 smart ways to say you’re adding someone to an email chain, complete with real examples. These expressions fit a range of tones—from casual settings to formal communication—so you always know exactly what to say and when. Save time, avoid awkwardness, and sound like a pro.

Looping In

Scenario: You’re working on a marketing campaign and need to include a new team member who specializes in content creation.

Email Example:

Hi Team,

I’m looping in Sarah, our new content strategist, to get her insights on the upcoming campaign. Sarah, please feel free to share your thoughts on the proposed content calendar.

Best regards,
Emily

Explanation: The phrase “looping in” conveys the idea of bringing someone into an ongoing conversation, ensuring they are informed and can contribute effectively.

Bringing Into the Fold

Scenario: You’re coordinating a project and need to include a colleague from another department who has relevant expertise.

Email Example:

Dear All,

I’d like to bring into the fold John from the operations team. His experience with supply chain logistics will be invaluable as we plan the next phase of the project.

Regards,
Michael

Explanation: “Bringing into the fold” suggests integrating someone into a group or team, emphasizing inclusion and collaboration.

Check out this: 20 Other Ways To Say “Thank You For Your Attention”

CC’ing

Scenario: You’re updating a client on project progress and need to include your project manager for transparency.

Email Example:

Hi [Client’s Name],

As per our discussion, I’m CC’ing David, our project manager, to keep him in the loop regarding the latest developments.

Best,
Sarah

Explanation: “CC’ing” refers to using the Carbon Copy feature in emails to include additional recipients without requiring their direct response.

Introducing to the Thread

Scenario: You’re addressing a technical issue and need to involve a subject matter expert.

Email Example:

Hello Team,

I’m introducing Dr. Patel to this thread. She specializes in cybersecurity and can provide expert advice on the current issue.

Regards,
Tom

Explanation: “Introducing to the thread” is a formal way to bring someone into an email conversation, highlighting their expertise.

Adding to the Mix

Scenario: You’re planning a team event and want to include a colleague who has experience organizing similar events.

Email Example:

Hi Everyone,

I’m adding Emily to the mix. She successfully organized our last team-building event and can offer valuable insights for our upcoming gathering.

Cheers,
Alex

Explanation: “Adding to the mix” implies incorporating someone into a group to enhance the overall outcome with their contributions.

More for you: 20 Ways to Say ‘Have a Great Rest of Your Week’”

Incorporating Into the Conversation

Scenario: You’re discussing a new software implementation and need to include a colleague from the IT department.

Email Example:

Dear Team,

To ensure smooth integration, I’m incorporating Raj from IT into this conversation. He’ll assist with any technical queries related to the new software.

Best,
Priya

Explanation: “Incorporating into the conversation” emphasizes the active participation of the new individual in the ongoing discussion.

Bridging In

Scenario: You’re addressing a client concern and want to involve a colleague who has handled similar issues.

Email Example:

Hi [Client’s Name],

I’m bridging in Lisa, who has extensive experience resolving similar concerns. She’ll be your point of contact moving forward.

Regards,
Mark

Explanation: “Bridging in” suggests connecting someone to fill a gap in knowledge or responsibility, facilitating smoother communication.

Enlisting Help

Scenario: You’re working on a proposal and need assistance from a colleague with expertise in design.

Email Example:

Hello Team,

I’m enlisting the help of Rachel, our lead designer, to enhance the visual appeal of our proposal.

Best,
John

Explanation: “Enlisting help” conveys the idea of formally requesting someone’s assistance due to their specific skills or knowledge.

For your interest: 25 Other Ways to Say “Thanks for Checking In”

Welcoming to the Discussion

Scenario: You’re planning a product launch and want to include a colleague who has insights into market trends.

Email Example:

Hi All,

Let’s welcome James to the discussion. His expertise in market analysis will be instrumental as we strategize for the product launch.

Cheers,
Lisa

Explanation: “Welcoming to the discussion” is a warm and inclusive way to introduce someone, fostering a collaborative environment.

Plugging In

Scenario: You’re coordinating a cross-functional project and need to involve a colleague from the finance department.

Email Example:

Dear Team,

I’m plugging in Nina from finance to provide insights on budgeting and cost analysis for the project.

Best regards,
David

Explanation: “Plugging in” suggests integrating someone into a process or conversation to provide necessary input.

Informing of Addition

Scenario: You’re updating a client on project progress and need to include a colleague from the legal department.

Email Example:

Hi [Client’s Name],

I wanted to inform you that I’ve added Sarah from our legal team to this email chain to address any contractual questions you might have.

Best,
Emily

Explanation: “Informing of addition” is a straightforward way to notify others about a new participant in the conversation.

Keeping in the Loop

Scenario: You’re discussing a marketing strategy and need to include a colleague from the analytics team.

Email Example:

Hello Team,

To ensure we’re all aligned, I’m keeping Mark from analytics in the loop regarding our marketing strategy.

Regards,
Sarah

Explanation: “Keeping in the loop” emphasizes the importance of keeping all relevant parties informed and engaged.

You might also like: 21 Other Ways to Say “Have a Nice Evening”

Including in the Conversation

Scenario: You’re planning a team retreat and want to involve a colleague who has organized similar events.

Email Example:

Hi Everyone,

I’m including Rachel in the conversation. She has successfully organized our last retreat and can provide valuable input.

Cheers,
Alex

Explanation: “Including in the conversation” is a neutral way to bring someone into a discussion, highlighting their potential contributions.

Adding to the Recipient List

Scenario: You’re sending out a project update and need to include a colleague who has recently joined the team.

Email Example:

Dear Team,

I’ve added Tom to the recipient list. He recently joined our team and will be involved in the upcoming project phases.

Best,
Emily

Explanation: “Adding to the recipient list” is a formal way to notify others about a new participant in the email chain.

Sharing with the Group

Scenario: You’re discussing a client proposal and need to include a colleague who has insights into the client’s preferences.

Email Example:

Hi Team,

Different ways to say you’re adding someone to an email chain

Expression	Tone	Typical Use Case	Nuance
Looping in	Neutral/Professional	Project updates, keeping teams aligned	Ensures someone is kept informed in an ongoing conversation
Bringing into the fold	Warm/Formal	Cross-department collaboration	Welcomes someone into a team or discussion, emphasizes inclusion
CC’ing	Direct/Neutral	Informal updates or transparency	Makes someone aware without requiring a reply
Introducing to the thread	Formal	Professional or client-facing discussions	Highlights the relevance of the added person
Adding to the mix	Casual/Team-based	Team collaborations, casual workplace communication	Implies the added person brings value or a new perspective
Incorporating into the conversation	Formal/Inclusive	Strategic discussions, decision-making threads	Stresses the importance of someone’s contribution
Bridging in	Professional	Technical discussions or when connecting different knowledge areas	Suggests the new person links or resolves communication gaps
Enlisting help	Task-oriented	Problem-solving, project execution	Highlights a person’s expertise or assistance
Welcoming to the discussion	Warm/Inclusive	Open forums, brainstorming sessions	Encourages active participation from the added member
Plugging in	Casual/Functional	Fast-paced project environments	Implies someone is a functional component needed for progress
Informing of addition	Neutral/Formal	External stakeholders, formal settings	Simply states that someone has been added
Keeping in the loop	Informal/Informative	Regular team updates	Ensures someone receives ongoing information
Including in the conversation	Balanced/Neutral	Internal communication, small teams	Shows active involvement in the discussion
Adding to the recipient list	Formal	Mass communications, structured updates	Emphasizes they’ll now receive all future messages
Sharing with the group	Collaborative	Informal teamwork, casual updates	Promotes open access to shared information

FAQs

What’s the best way to add someone without making it awkward?

Use a friendly tone and briefly explain why you’re adding them, so everyone understands their role in the thread.

Can I add someone to an email chain without notifying others?

Yes, by BCC’ing them—but it’s best to be transparent in most workplace communication situations.

Should I use formal language when adding a senior colleague?

Yes, maintain professional communication with a respectful tone when addressing or including senior team members.

Is it okay to add someone mid-conversation?

Absolutely, just provide context so the new person can follow the email thread easily.

How do I avoid overloading someone when adding them to a chain?

Summarize key points or forward only the most relevant parts of the email communication to keep it concise.

Conclusion

When you’re working in digital communication, choosing the right words matters more than ever. The way you add someone to a thread affects tone, clarity, and email manners. Each phrase in this guide fits different moments in your workplace communication.

Whether you’re looping in a teammate or enlisting help from an expert, there’s a perfect phrase for every situation. These options help keep your professional communication smooth and respectful while getting the job done right.